Recommended Business Requirements Management and Analysis Methodology

Our recommended business requirements management and analysis methodology consists of several steps. These guidelines help you extensively to execute successful requirements planning projects. Make sure that you:

  • Select a small group of people with relevant competences to make decisions regarding the business requirements.
  • Organize workshops lead by a skilled facilitator and let a skilled scribe make notes.
  • Discuss the business requirements:
    • In a small number of sessions;
    • From all involved viewpoints;
    • End-to-end;
    • Consider the ROI of the project investment.

The Workshop Results

The result should be a consistent set of business requirements which are then to be accepted and approved by business management. Consistency should be validated by assessing the business requirements with an appropriate requirements planning checklist.

Facilitator and scribe should be skilled requirements planning which means that they consumed a proper training and have proper experience in both process management as well as domain knowledge.

Requirements Of a Business Requirements Tool

Some requirements for effective business requirements management & analysis tools are:

  • Easy usage use for business people;
  • Visual and graphical representation of dependencies;
  • It must be possible to structure the business requirements;
  • Version control with release management.

NB: The usage of general purpose tools like office applications should be discouraged as they do not fulfill the requirements of a business requirements management tool.

Properties of structured business requirements gathering are:

  • The description of how the system is used in a particular way by one or more of the users.
  • The complete story-like description of how the system should behave in a way that is easy to understand by business stakeholders and members of the development team alike.
  • In plain language expressed without specialized notations.
  • The expressed desired behavior, both in terms of what the users want to achieve as well as what the system needs to do in response.

Business Requirements Life Cycle Management

Once a project is administered in the tool is it a wise thing to repeat this for new projects. In this way, a portfolio of projects can be established, and the resulting database with specifications is your business capital.

This business requirements database helps you to resolve greenfield or migration issues.

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